Using Windows Explorer is not practical.
Here’s a method of copying documents direct from the SP User Interface. I’m interested to know other user’s experience of copying documents from SP to My Documents on your local computer. Is this a good method?
Why copy documents using this method?
This allows a user to make use of SP meta-data. The Aspect field is a meta-data tag to categorise documents, it is being used to group documents together (Group By). Several categories of documents are stored in the same document library. If a user viewed the files using Open with Explorer they would not benefit from the Sharepoint ‘Group By’ and could not filter by e.g. Year. They would have to manually sift through masses of documents to find the ones they need to copy.
- Q1. Are there any reasons not to copy documents in this way?
- Q2. Is it reliable? (A colleague told me that sometimes it copies a file with 0KB, so the file is created but has no content?)
- Q3. All feedback welcome or alternatives (but bear in mind the way the SP metadata is very helpful in displaying a filtered selection of documents).
- Select docs from the SP User Interface. Then click+hold on the file icon (in my case the Excel icon) to drag and drop to a folder on My Computer:
- Docs have been copied+pasted to a folder on My Computer:
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